Possibly, you're an entrepreneur between startups. Or, possibly, you're trying to gain additional skills before you launch your small business.
Whatever your reason, if you're interviewing for a job, you want to land the job. And that process starts with getting noticed by the right people.
Here's a guest post from Ryan Robinson, an entrepreneur and marketer who teaches people how to create meaningful self-employed careers. (His online courses "The Launch While Working Formula" and "Writing a Winning Freelance Proposal" can teach you how to start and grow your own business while working a full-time job.)
When it comes to learning in-demand job skills, you're on the right track. That you're certain of.
Perhaps you're a developer or a web designer, or you're trying your hand at something else entirely. You've worked hard to get to where you are in your career and know your skills give you a leg up in the job market.
But once you're ready, you still have to track down your dream job, grab the company's attention, and make a great first impression before you can even show off your abilities. Plus, you have to overcome the fact many of the best jobs get filled because of personal connections and employee referrals.
So, if your only option is to apply online, how do you manage to get your dream employer to see that you're the best person for the job?
The process starts with one key premise: You must be extremely proactive.
It may seem intrusive at first, but I landed my last two jobs in tech by sending a strategically crafted cold email to the person I thought was the hiring manager for those roles. Both emails opened a dialogue that led to a phone call, an interview, and an offer within about a week. (The same principles apply if you're pitching your freelance services to potential clients.)
But keep in mind it is extremely difficult to stand out in a crowded inbox. Many of us receive hundreds of emails each day. You have a limited amount of time to make a great impression, so if you send a cold email without careful thought and planning, it's highly likely that no one will ever read it.
Here are my six tried-and-true steps to writing cold emails that will make a standout first impression and get you the interview you want:
1. Research the Best Person to Cold Email
The first mistake you can make when gunning for a new job is applying directly on the company's career page, or sending your cold email to a generic address (unless you've already ruled out the possibility of direct contact). Your goal is to make an incredible first impression. Crossing your fingers and hoping that your email will end up in the inbox of the appropriate decision maker is hardly proactive.
Start by doing some research. In particular, you need to determine who makes the decisions about hiring for this specific role. It's OK if you take a best guess or find someone who appears to be in a slightly senior role in the same department at the company. This person could be the head of a particular department, a senior manager, or even someone who is in a similar role and may be able to route your query to the right person.
LinkedIn is a great starting point for browsing potential contacts by searching for people by keyword, at the company you're targeting for a job. From here, you'll have a targeted list of potential people you can reach out to.
Refrain from messaging them on LinkedIn, though. You'll have much more success by landing in their inbox. In fact, American employees, on average, spend 6.3 hours each day in their email inbox.
Once you've landed on your ideal target, do a Google search and see if you can locate a personal blog, social media accounts, or other relevant information that will help you formulate a personalized cold email.
In my experience, most companies use one of three email formats:
There are plenty of alternative company email structures, but what's most important to note is that you can check the validity of any email address using the Rapportive extension for Chrome. Once installed in your Gmail inbox, it will display information about the person on the other end of any email address you place in the "To" field--pulled in from the person's LinkedIn account.
Use this extension to test out different email possibilities before resorting to applying without first making personal contact.
2. Take Time to Come Up With the Perfect Subject Line
Fast Company recently conducted a study in which it sent 1,000 cold emails in hopes of determining the perfect cold email. It found that the open rate was primarily driven by a combination of the sender name and subject line. You cannot do much about your sender name (aside from making sure your name's capitalized and spelled correctly), but you sure can control the subject line.
One of my best business relationships started out with a cold email featuring the subject line "A Mutual Love for Animals and Compelling Content." While it had very little to do with the reason I was writing this person, it sure sounded a lot different than everything else in her inbox, which got her to read on and evaluate my propositions.
Adam Grant makes the great point that "people are more likely to read emails with subject lines that create curiosity or provide utility. When people aren't busy, they're drawn in by subject lines that intrigue them. But when they're busy, curiosity fades in importance; the emails that get read are the ones with practical subject lines."
Do your best to craft a subject line that's creative, short, and tells the reader why he or she should open and read your email. If you need some more inspiration, here are 171 email subject lines over on CreativeLive that are designed to pique the curiosity of your readers. (Also check out Skillcrush's 9 Simple Tips to Get People to Respond to Your Emails.)
3. Find a Connection to Make Your Email Warmer
The less cold you can make your email, by showing you've done your homework on the recipient, the higher your chances of getting a response. Look for any mutual connections, shared interests, professional societies, or notable achievements that'll give you the opportunity to mention something relevant to the recipient.
With my example email above, I mentioned a mutual love of animals in the subject line. In my research on the person I was reaching out to, I found that she loved sharing photos of her dogs on Twitter and Instagram--and that she regularly talked about dogs on her personal blog. I happen to love dogs, so this was a natural way to make an instant connection with her. With a little time, you can find something that'll genuinely connect you with your recipient, too.
Once you've built your personal messaging into the email, here are a few helpful templates you can grab for structuring how the email looks.
4. Begin With an Elevator Pitch
Nobody wants to read a long-winded email, especially from a stranger. If the recipient has decided to open your email in the first place, you need to put value on the table instantly.
You need a captivating entrance that demonstrates you will provide actual value if you're chosen for the role. Start with how you found the position, and give a specific example of why you would be a great fit for the job. Think of the mindset the recipient will be in when reading your email. Why should he or she select you? What makes you stand out from the crowd? (Check out Skillcrush's Ultimate Guide to the Perfect Email Cover Letter for more tips on exactly what to include in your cold email.)
5. Sell Your Strengths
If, for example, this role is in tech, the person you're trying to establish a rapport with will probably want to know what you can do to help the company move more quickly and effectively. What relevant experience do you have that would give this person confidence in trusting you to join the company? This is a great opportunity to link to an example of work you've done.
Be sure to tailor your strengths and examples for a particular position, so that you're putting forth your most relevant experience first. Don't make the mistake of linking to your most recent project if it has nothing to do with the job you're applying for. In your email, I suggest including a link to your best work on GitHub, your portfolio website, or a project you've done for a client.
Provide enough detail to get the recipient interested in learning more, but not so much that the person will stop reading halfway through.
6. Follow Up the Right Way
More than likely, even when you've taken the time to carefully construct an email designed to start a conversation with your decision maker, you won't immediately hear back.
This is where most people give up. They think that not hearing back means they've been rejected, but that's simply not the case. Most people involved in hiring are extremely busy and have other, competing priorities--including vetting new team members.
If you don't hear back within a week, acknowledge the fact that the person probably missed your email or just hasn't had the chance to respond yet. After a week's time, follow up your original email on the same thread, asking succinctly if the recipient had a chance to look over your email, and if there's anything you can elaborate on.
In your follow-up, strive to be helpful and refrain from coming across as demanding a quick response.
Here's a basic cold email template to get you started:
Hey [First Name],
I found your post for a [role title] up on [website/job board + link to posting] the other day, and I wanted to share with you the [strategy/deliverable/etc.] I already took the time to develop for [company name].
It's built around what I know works, through my experience in building [previous company's] [X, Y, Z project or product] with [JS, Ruby, HTML, etc]. Check out [link to project example] I created, that's done [X, Y, Z] for [previous company] and has had [results, # downloads, # signups, etc.].
I have a very solid foundation for working in/with [relevant languages/relevant tools]. I'm looking forward to helping [company name] deliver even more unique value to the industry.
Let me know when you have a moment to chat this week.
Offer immediate value
9. How [COMPETITOR] gains [HIGH-LEVEL BENEFIT]
10. Idea for [BUSINESS NAME]
11. A better way to [BENEFIT OFFERED]
12. Do not open this email
Here we have a classic example of reverse psychology. Telling your recipient not to do something will only make them want it more – even if they might have otherwise skipped over your email.
13. You are not alone.
This unusual subject line works on a few different levels. It’s intriguing and hard to ignore, plus it gives you an opportunity to address a pain point from a very human perspective. For instance, you could use stories of real customers to illustrate how your solution can help your prospect overcome their challenges, too.
Use time to create a sense of urgency
14. Tyler, are you free [DATE – SOON FOR URGENCY]?
15. 15 mins on 14.02.2018
16. 10 x [DESIRED RESULT] in ten minutes?
B. The Follow-Up Email
These subject lines might apply after your first cold email gets a reply or after an initial meeting has already taken place. Whether your prospect just needs a gentle nudge to take the next steps or you haven’t heard back from them lately, these follow-up email subject lines will help you continue the conversation.
Send a friendly reminder
In a best-case scenario, your prospect will be happy to hear from you and move forward with the deal. Your first follow-up should be light and friendly, but in a way that still gets their attention. Use one of subject lines to casually follow-up without putting too much pressure on your prospect.
17. Next step?
18. [YOUR COMPANY] Call Recap
19. Pleasure chatting with you, Tyler
20. Let’s take another look
Provide more information
Another option is to tie the email into something you said earlier on the phone or during a meeting. For example, if a prospect asked a question and you were unable to provide an in-depth answer on the fly, your follow-up email is the perfect opportunity to provide more information and reconnect.
21. I forgot to mention…
22. Here’s the article we were talking about
23. Found your answer!
24. One last thing, Tyler
Highlight multiple touch points
If your voicemails aren’t getting returned as often as you’d like, consider sending follow-up emails with these subject lines to make sure you stay on your prospect’s radar.
25. Just tried calling you
26. Missed you again
27. Am I bugging you yet?
C. The Breakup Email
If your prospect doesn’t reply to any of your follow-ups, it’s time to take a different approach. Breakup emails are your last attempt to elicit a response from a silent contact. Otherwise, you’ll be stuck in opportunity limbo with with a bunch of unanswered questions.
Are they still interested but swamped with work? Did my email get accidentally deleted? Did they change their mind? Did a competitor undercut my offer?
If they’re simply no longer interested, it’s better to find out from the source than to be left wondering. Note that these breakup subject lines should only be reserved for the fourth or fifth time you follow-up after not receiving a response.
Here are some examples of breakup email subject lines that your prospects won’t ignore:
28. [NAME], I’m disappointed
29. Did I lose you?
30. Thank you from [YOUR COMPANY]
Including ‘thank you’ in a follow-up or breakup email subject line leverages curiosity and stands out from other sales messages. The recipient needs to open the email to find out why you’re thanking them, which means they’ll also read your message asking for another call or feedback.
31. Tyler, did I do something wrong?
32. Are you ok?
33. Where is the love?
Sometimes, your prospect just stops responding. You can try using humor to poke fun at their lack of responsiveness or appeal to their emotions by asking what you could have done differently. They might be encouraged to apologize for the radio silence and tell you once and for all whether they’re interested.
Take the “blame” yourself
By positioning yourself as the cause of the problem, you remove any pressure your prospect may be feeling. This gives them an easy out or a natural opportunity to get back in touch without feeling awkward.
34. I’m sorry, Tyler
36. It’s not you, it’s me
Scarcity tends to make things more desirable. When your prospect thinks the opportunity to work with you is going away, they may find a renewed interest in doing so.
35. Permission to close your file?
37. Should I stay or should I go?
38. Should I cross you off my list?
39. Project update
Start Sending Cold Emails That Actually Get Opened
We hope you try out these email subject lines for yourself so you can watch your open rates skyrocket! If you want help developing a cold email campaign from start to finish, request your copy of The Beginner’s Playbook to Running a Cold Email Campaign.
Whether you’re sending out your first campaign or simply need a refresher, this free e-book will help you plan and execute a cold email campaign that reaches your targets, communicates value, and produces real results for your business.
Ready to start sending effective cold emails that get read and get responses?